ALL TSR organized activities are

operating WITH MODIFICATIONS

until further notice!

Please read the below information CAREFULLY. By signing up for an event, members agree to the same waiver included on the paper sign-in sheet and also agree to abide by the procedures for our MODIFIED activities.

Posted May 26, 2020

Updated October 2, 2020

Updated June 15, 2021

TriState Ramblers follows CDC guidelines and relevant state executive orders for our hiking, biking, and paddling events. This may require suspending events or limiting the number of participants for some events during certain periods in the schedule. If anything in these procedures inadvertently conflicts with CDC and/or state guidelines and requirements, we will defer to the latter.

 

Please review these procedures and commit to following them:
•    DO NOT participate in any events (hiking, biking, or paddling) if you have symptoms consistent with COVID-19 (such as fever or cough), have been diagnosed with COVID-19, or are quarantined for potential exposure to COVID-19 or recent travel.
•    Anyone who participated in a club event and later tests positive or is diagnosed with Covid must notify the club president so that others who were at the event can be informed of possible exposure.

•    Members who are at higher risk of getting sick from COVID-19 or who may expose family members who are at higher risk should consider not participating in club events.
•    The number of members per event will be LIMITED in accordance with CDC and state guidelines/requirements and may be further limited by the event leader.
•    All participants are REQUIRED to PRE-REGISTER electronically (for insurance purposes).
•    No Meetup participants or guests are allowed. ONLY CLUB MEMBERS may participate.
•    Members who show up at an event without signing up will NOT be allowed to participate.
•    Members who are unable to participate in an event for which they signed up must change their status. (Participant numbers impact our insurance premiums; additionally, there may be people on a waitlist who could take the spot.)
•    Members who sign up and do not show up will be issued up to two warnings. After three violations, members may no longer sign up for any events that require limits on participation.
•    As part of the electronic sign-up, members agree to the same waiver included on the paper sign-in sheet and agree to abide by these procedures.
•    Although face masks and social distancing are no longer mandates, please keep vaccination status in mind when deciding to plan/participate in point-to-point hikes (i.e., vehicle shuttling), encountering other people on the trail, and when congregating for stops and breaks.
•    Members will be limited in the number of sign-ups per week in order to give more members an opportunity to participate. See our Signup Procedures for more details.
•    A waitlist will be created when necessary (i.e. leader-imposed limit on participants). We urge hikers to sign up on the waitlist to demonstrate the level of interest for an event.

•    When a hike is oversubscribed, we urge qualified leaders to volunteer to lead a second hike at the same or a different location.

•    If at the same location, contact the primary hike leader and work out a plan (one hike leaves 10-15 minutes earlier or later than the original, confirm the route, how to split the group, etc.).

•    If at a different location, send an email to TSRregistration@outlook.com with the new hike description.
•    The TSR executive board reserves the right to manage sign-ups to ensure equitable access to members.

 

In addition to these procedures, please consider the following:
•    Leaders may want to consider an earlier start time to minimize parking issues.
•    Leaders may want to consider parking or hiking at less popular locations to avoid crowds.
•    Please consider volunteering to lead! Refer to the For Leaders section of our website for more information.

Restrictions will be imposed as needed to ensure the health and safety of our members and others we encounter while hiking, biking, or paddling, which is our primary concern.

These are EASY TO FOLLOW procedures. Your cooperation is expected and appreciated.

 

Be well, be safe.


Click here to download a document with the above procedures for your reference.

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Signup Procedures (updated June 15, 2021)

Reminders:
•    Members can sign up for up to 2 hikes per week (1 hike and 1 waitlist), per the rules below. There are limits in place in order to give more members an opportunity to participate.

​o    Sign up on a hiker list and sign up on a waitlist for a second hike you would like to attend (even if there is still room on the hiker list). If a hike is not full as of 6 pm the night before, you will be moved from the waitlist to the hiker list (as space permits). Please put “second hike” in the comment section when you sign up.
o    Or sign up on 2 waitlists if both hikes are already full. If someone leads a second hike, you may be able to participate. Please put “second hike” in the comment section for your second choice when you sign up.
o    Do not sign up on 2 hiker lists. Your name will be removed from both. Remember, those who violate our sign-up rules may be suspended from club activities.

o    Exception: If there are open spots on a hike and no one on the waitlist as of 8 p.m. the night before, you can add yourself to the hiker list (even if you are already signed up for 2 hikes.

o    Exception: If a hike leader has not imposed a limit on the number of participants, you can sign up on the hiker list. Please note that hikes without participant limits will appear in a SEPARATE sign-up from hikes with limits.

•    If your name is on the waitlist and a spot opens up, you will receive an email. Note that the waitlist is monitored manually. If you happen to see that there is an open spot, but you also see individuals on the waitlist who have NOT indicated that it would be their second hike that week, do NOT jump the waitlist and take the open spot. Sign up on the waitlist. Otherwise, your sign-up in the “open” spot will be revoked.

•    There is no limit on sign-ups for bike and paddle events.
•    If you do not sign up, do not show up. You will NOT be allowed to participate.

•    If you do sign up, show up. Members who are unable to participate in an event for which they signed up must change their status. (Participant numbers impact our insurance premiums; additionally, there may be people on a waitlist who could take the spot.)
•    Members who sign up and do not show up will be issued up to two warnings. After three violations, members may no longer sign up for any events that require limits on participation.

•    Members who violate the spirit of these rules by signing up multiple times (except as noted above) may be suspended from club activities.
•    As part of the electronic sign-up, members agree to the same waiver included on the paper sign-in sheet and agree to abide by club procedures.

For those who need help with signing up, please read the below information. The instructions may make it seem complicated, but it is more simple than it sounds.

TriState Ramblers uses SignUpGenius to facilitate online registration for all events. You do NOT have to create an account with SignUpGenius in order to register, although creating an account does provide extra flexibility. For instance, if you log in to your account, you can see all the upcoming events for which you have registered and easily edit them if needed. But creating an account is NOT necessary.

To sign up:
•    Click on the Sign Up button above.

•    Choose the appropriate category and event.
•    Click the Sign Up button next to the desired slot.
•    Scroll to the bottom of the page and click the Submit & Sign Up button.
•    On the next page, enter your first and last name and email address. Again, you do not need an account to sign up.
•    Include a comment if you wish (e.g. second hike).
•    Only select 1 as the Quantity. No guests are allowed.

•    Confirm that you will have an emergency card with you.

•    Confirm that you have read the waiver and register voluntarily and without reservation.

•    Click Sign Up Now at the bottom of the page.
•    You will receive an automatic confirmation email (unless your email address was entered incorrectly). If you have an account, you can log in at any time to view your active and past sign-ups.

To change your sign up:
•    If you signed up with an account (using an email and password), log in and click the Invited To tab on your account Sign Ups page. Click the pencil icon to the right of the sign up to edit any details. If you want to delete yourself from a sign up slot, click the X under your name, and confirm on the next screen that you want to remove yourself.  If you want to sign up for a different date/time, you can go back to the sign-up and select a new one.
•    If you signed up without an account, you can go back to the sign up by clicking on the Sign Up button above. Or you can go back to the confirmation email that was sent after you signed up. When you view the sign up, you'll see a link at the top: Already signed up? Click that link and follow the steps to edit your sign-up slot. If the system does not recognize your email address and you are not able to update your registration, please contact TSRRegistration@outlook.com.


For further SignupGenius help, go to https://www.signupgenius.com/faq/how-to-sign-up.cfm
 

 

Click here to download a document with these signup procedures for your reference.

You cannot access this page from the TSR home page. Please bookmark it/save it as a Favorite.